Submission Guidelines
ARTWORK REQUIREMENTS AND ELIGIBILITY
- Up to three (3) pieces per artist are permitted. (Diptychs and triptychs are considered one piece).
- Submission fees are $16 per piece, non-refundable.
- Artwork can be 2-dimensional (2D) or 3-dimensional (3D) in any medium.
- Artwork must be original, non-derivative* work by the artist named on the Entry Form, completed within the past 2 years and not previously exhibited on Vancouver Island south of Duncan, BC.
- Artwork must be your own idea, composition and image. It cannot be a direct copy of a photograph unless you took the photo yourself; it cannot be a copy of another artists’s creative work; it cannot be an image from a publication; it cannot be an image from the internet.
- All artwork submitted must be available for sale with a minimum price of $350.
- Artwork that will NOT be accepted:
- Artwork that has previously been awarded a prize in any other art show anywhere.
- Reproductions and copies of paintings, drawings, sketches, etc.
- Work created in workshops or classes under instruction.
- Work brought in at Adjudication with wet paint or varnish.
*Non-derivative: Not obtained (derived) from some other source material where copyright is not owned by the artist. Sidney Fine Art Show does not accept any work that is derivative to protect artists, copyright holders and purchasers.
MEDIA CATEGORIES
2D
- Two-dimensional artwork may be on any substrate.
- Maximum size for 2D work is 7ft. high x 7 ft. wide (including diptychs and triptychs) and must include the frame(s) in the total measurement.
- Giclee reproductions are not accepted.
- For photographs, please see PHOTOGRAPHY/DIGITAL ART category.
PHOTOGRAPHY/DIGITAL ART
- Artwork must originate from the artist’s original photograph(s).
- All aspects of post-processing must be undertaken by the artist.
- Photographs may be printed on any substrate.
- Computer-generated art is included in this category:
- Computer-generated artwork must originate entirely from digital technology (e.g. fractals) and all components must be created by the artist.
- Photography and computer-generated artwork submitted as a limited edition will be accepted ONLY if it is the first work of a limited edition in a finite number determined at the discretion of the artist. All Limited Editions must include a Certificate of Authenticity stating the number of editions. The work must be on exhibit for the first time on Vancouver Island south of Duncan, BC and no editions are to be sold prior to the Show.
- Information on technique used will be required when completing the Art Identification Form (see ART IDENTIFICATION FORM).
3D
- Three-dimensional work of any material including sculpture, jewelry, ceramics, glass, fibre, wood, metal, other.
- Maximum size for 3D work is up to 8 ft. high and should be free-standing.
LIMITED EDITIONS
- A hand-generated print, photographic print, computer-generated print or cast sculpture will be accepted ONLY if it is the first work of a limited edition in a finite number determined at the discretion of the artist. All Limited Editions must include a Certificate of Authenticity stating the number of editions. The work must be on exhibit for the first time on Vancouver Island south of Duncan, BC and no editions are to be sold prior to the Show.
- Engravings, lithographs and etchings must include a Certificate of Authenticity.
ART IDENTIFICATION FORM
- Art Identification Form(s) (AID) will be sent to entered artists after entries close July 15, 2022.
- Each piece of art entered must be accompanied by a completed AID form.
- The AID must include Title of piece (preferably no more than 25 characters), Medium (primary material), Technique used (short description required if applicable), Size, Sale Price and Declaration that the work is the original content of the artist.
PRESENTATION REQUIREMENTS
FOR ADJUDICATION
All submitted artwork must meet the following requirements:
- Each piece must be completely finished, fully cured and ready for display to the Jurors.
- Exposed sides of unframed canvases must be finished and ready for display.
- Canvases that are 3/4″ in depth or less must be framed or will not be accepted.
- Framing mats should be clean and professionally cut.
- Frames must be clean and of a professional calibre.
- Each 2D piece to be hung must be wired securely preferably using D-rings with screws and wire of suitable gauge.
- Jurors will consider all submitted work as finished.
- Artists submitting heavy pieces must provide assistance for moving artwork in and out of the venue.
FOR SHOW
- Accepted artwork cannot be altered in any way following Adjudication.
- Accepted artwork is not to be sold prior to the Show.
- Artwork will be placed for display at the discretion of the Show Designer.
CULTURAL RIGHTS
- The Sidney Fine Art Show requests artists respect the cultural rights and protocols of First Nations, Inuit and Metis. Artists must be authorized to use First Nations, Inuit and Metis designs in their work. Proof of permission will be required. Work must be culturally appropriate in its content.
COPYRIGHT, LIABILITY AND SECURITY
- The Sidney Fine Art Show reserves the right to remove any artwork from adjudication that may contravene copyright laws or Show submission guidelines. Copyright information can be found at www.artistslegaloutreach.com.
- The Show organizers and volunteers are instructed to take the utmost care when handling all artwork. The Sidney Fine Art Show is not to be held legally or financially responsible for any damage that may occur while the artwork is being displayed during Adjudication or in the Show.
- The Sidney Fine Art Show provides security on all artwork submitted while it is on site for Adjudication and Show.
Prize Categories
- Best in Show $1,500
- Best Work on Canvas or Board $1,000
- Best Work on Paper $1,000
- Best 3-Dimensional $1,000
- Best Photograph or Digital Media $1,000
- Best Work in Masters Category $250
- Colin Graham Award $500
- Show Designer Award $250
- Juror Choice Awards $250
FAQs
What is the deadline for entries?
Entries must be received by July 15, 2021 including completed Entry Form and payment. Entries received after this date will no be accepted.
Do I need to send digital images of the work?
No. All entered artwork must be brought in for Adjudication in September for the Jurors to physically view.
Do you charge tax on art sales?
Yes. PST is added at the Sales desk. The Show remits the PST to the provincial government.
Can a woodworker, jeweler, potter, fibre artist enter?
Yes. All mediums are accepted for Adjudication.
Do I have to pay more if my piece is accepted into the Show?
Yes. The Display Fee for accepted art is $37 per piece; two pieces $74, three pieces $111.
When will I be contacted once my entry has been submitted?
All artists who have entered will receive an Information Package in the mail no later than July 31, 2021. This package will have specific numbered Art Identification forms for you to fill in for each piece of work you have entered, and instructions for Adjudication.
How does adjudication work?
The three Jurors individually view each piece of art entered and score it from 1 – 5. Aggregate scores are then tallied from each Juror’s score sheet for each Art Identification number. Jurors only confer as a group when choosing the Prize winners.
What is acceptable for framing?
- Each piece must be completely finished, fully cured and ready for display to the Jurors.
- Exposed sides of unframed canvases must be finished and ready for display.
- Canvases that are 3/4″ in depth or less must be framed or will not be accepted.
- Framing mats should be clean and professionally cut.
- Frames must be clean and of a professional caliber.
- Each 2D piece to be hung must be wired securely preferably using D-rings with screws and wire of suitable gauge.
What is the minimum price allowed for a piece?
The minimum allowed is $350. Artists set the prices for their work. The Show does not adjust the price of accepted art from what the Artist has entered on the Art Identification form.
If my work sells, is there a commission?
Yes. The Show charges a 25% commission on sales calculated on pre-tax price.
What if I have a GST number?
Fill in your GST number on the Entry Form and include the GST in the price you put on the Art Identification form. You are responsible for remitting the GST to Canada Revenue.
If my limited edition is accepted, can I sell all limited editions at the Show?
No. Only the edition exhibited in the Show may be sold. Please read the submission guidelines.
Can I sell my work directly to a visitor who has seen it in the Show?
You may arrange a sale after the Show closes. However, please note the Show depends on revenue from sales commissions to off set the costs of displaying the artwork on your behalf.
Can I sell cards and other merchandise at the Show?
No. We do not have a gift shop.
Can I demonstrate my work during the Show?
Yes. Demonstrations are encouraged and are scheduled in one-hour time slots during opening hours, Friday-Sunday.